BEA VP Portfolios Recruitment for 2025/2026 will open in May 2025

Welcome to the Business Exchange Association Executive Application Form! We are very excited to see what you can bring to our team. With our club, you are given the opportunity to work with a great group of individuals, meet students from all over the world and facilitate & promote exchange at the Alberta School of Business.

If you are interested in going on exchange or just want to meet some fantastic incoming exchange students from across the world, this is the club for you! As a VP, you will get the opportunity to apply your leadership skills to manage a portfolio consisting of your hand-picked directors to create a welcoming community for exchange students coming to the Alberta School of Business. We are looking for enthusiastic and committed individuals who will help us create a welcoming community for exchange students coming to the Alberta School of Business.

VP Events

As the VP Events, these are your main responsibilities:

  • Collaborate with other members of the executive board to create events and activities that enhance the educational, social, and professional lives of their members

  • Inform the SGS at the University of Alberta of all events both on and off campus and requests waivers for each events

  • Is aware of liability and risk policies held by BEA and University of Alberta

  • Request space to be booked through the university, if needed

  • Maintain a list of events and related information and statistics throughout school year

  • Work closely with the club’s VP Communications and VP Marketing to ensure events are promoted

  • Work closely with the VP Finance to ensure budgets are followed and revenues are documented

  • Evaluate the successes and challenges of events to make improvements or changes (Turnover Package)

VP Finance

As the VP Finance, these are your main responsibilities:

  • Oversee and manage club finances, submit grant and funding applications

  • Collect revenue from ticket sales, or other proceeds from other club activities

  • Manage reimbursements for club expenses and direct payment of invoices

  • Ensure compliance of accounting principles with other executives and members

  • Complete and submit an annual financial report or budget

  • Ensure that adequate budget and financial controls are maintained and that expenses and budgets for individual events or projects are approved by the entire team

VP Communications

As the VP Communications, these are your main responsibilities:

  • Upkeep of domain and web hosting for club’s website

  • Actively promote membership and participation within club and Buddy Network Program

  • Work closely with event and project planners to support events and activities

  • Oversee and maintain a timeline of club activities

  • Act as the main communication between the club and exchange students by providing event updates and other relevant information

  • Maintain Welcome Package for exchange students upon arrival

VP Marketing

As the VP Marketing, these are your main responsibilities:

  • Design marketing materials for the club such as: posters, brochures (ICC), and Social Media posts.

  • Maintain an active Social Media presence with consistent marketing materials

  • Provide weekly posts to exchange students on events & things to do in Edmonton

  • Promote the BEA and the Alberta School of Business professionally

  • A chance to apply your marketing and creativity skills on creating an Exchange promotional video

VP Academic

As the VP Academic, these are your main responsibilities:

  • Plan and execute BEA’s annual International Case Competition:

    • Seek out a case partner involved in International Business

    • Work with case partner to develop and write the case

    • Organize roles for the case competition to run smoothly

  • Conduct two Exchange Info Sessions to encourage Alberta School of Business students to go on an exchange (one per semester)

  • Explore options for future academic events that would benefit both the BEA and the international business side of the Alberta School of Business

VP External

As the VP External, these are your main responsibilities:

  • Maintain industry contacts and history of sponsorship relationships

  • Plan revenue generation according to sponsorship goals and fundraising campaigns

  • Work with Communications and President(s) to create a sponsorship package or sponsorship strategy

  • Seek guidance from the Alberta School of Business on pursuing sponsorship goals

  • Strategize with the executive board about innovative revenue streams

Reminders:

  • You are not required to have exchange experience or intend to go on an exchange to apply.

  • If you are doing an exchange in the Fall/winter semester, you can still apply!

  • Director recruitment will be open in September 2025.